This article hopes to educate everyone regarding what a California notary can do for you. Keep in mind that a notary in the United States has a much different job role than in other countries, and California notaries are not lawyers and cannot give legal advice. With that disclaimer in place, let us educate you on just what a California notary is and what the notary can do for you.
A California notary is an impartial third party with no vested interest in the document or documents they are signing. What this means is the notary is not named within the documents signed, and has no financial interest in said documents.
The notary’s job is simple. You personally appear before a notary (the person named in the document and signing it), present proper photo ID and sign the document in the presence of the notary. Notaries are not interested in the contents of the documents they are asked to sign, but will look at the document(s) for obvious blank areas which will need to be filled in or crossed out. California notaries will note the type of document in their notary journal, along with the signee’s identification information and the date and time. That’s all a notary does.
Once the document is signed, the notary agent will sign and stamp your document, provided there is correct notary language. If correct notary language does not exist, the notary will sign, date, stamp and attach an additional sheet of paper with the correct California notary language. The completed notarized document will then be presented back to you, and a fee will be collected.
Some documents which cannot be notarized include vital records, such as birth, death and marriage certificates. If your vital record has the signature of a physician or medical doctor at the bottom of the page (name followed by M.D.) and you are planning to use this document outside the US for a process called an ‘Apostille’, the doctor’s signature will need to be verified prior to the Apostille process. This verification can only be done through the County Clerk for the County in which it was issued. A notary cannot simply place their seal on the physician signed document.
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